Operations Lead
Christ the King Parish – Dartmouth, Nova Scotia
Archdiocese of Halifax-Yarmouth
Reporting to the Pastor or designate and working closely with all Clergy, the Senior Leadership Team (SLT), other staff and volunteers of the Parish, the Operations Lead for CTK parish performs with a high degree of efficiency, organization, and independence. The individual is responsible for supporting and overseeing staff and volunteers in the day-to-day operations of parish life. The Operations Lead will ensure that the operational needs of the parish are delivered in a manner which ensures consistency with the Parish mission, vision and goal: to foster a community of missionary disciples.
JOB DUTIES AND RESPONSIBILITIES
- As a member of the SLT, the Operations Lead works closely with the Team to ensure delivery of both short and long-term goals for the Parish and actively participates in making important policy, planning and strategic decisions for the Parish;
- Identifies and addresses problems and opportunities for the Parish;
- Provides inspired leadership and daily management of staff;
- Helps to promote an office culture that encourages top performance and high morale;
- Ensures the development and effective implementation of Finance, HR and other operational policies and procedures required to ensure efficient business operations of the Parish Office;
- Works closely with the Finance Manager to ensure the effective delivery of budgeting, reporting, planning and auditing of the Parish’s finances;
- Supports the Facility Manager in overseeing the work of volunteer staff that assist in facility operations (i.e. janitorial staff, housekeeping, grounds keeper, etc.);
- In conjunction with and following the direction of SLT and Pastoral Council, coordinates all building improvement projects;
- Oversees and acts as liaison for all outsourced contracted services including but not limited to: HVAC, landscaping, janitorial, snow removal, security, life safety systems, etc.;
- Performs other related duties as required.
POSITION RELATIONSHIPS
The Operations Lead has considerable scope for innovation and creativity in all aspects of the job, within the context of the Parish and Archdiocesan objectives. He/she has considerable contact with parishioners, visitors to the parish, local residents, contractors, community members, and volunteers. This individual is a key player in organizing and utilizing our temporal resources for the sake of our parish mission: to share the love of Jesus Christ in our community and welcome all into a journey of discipleship.
KEY COMPETENCIES
- Critical thinking and problem solving skills
- Self-motivation and initiative
- Planning and Organizing
- Detail-oriented
- Strong decision-making skills
- Able to build consensus and develop relationships with other staff and Parish management
- Excellent communication skills
- Inspired leadership and teamwork skills
- Adaptability and flexibility
- Respect for people (treating all people with respect, dignity and fairness)
- Proficiency in the French language would be considered an asset
QUALIFICATIONS
- Grade 12 plus completion of an office or business administration diploma or certificate, or an equivalent combination of education, training and experience
- Extensive experience (5+ years) in an operational service delivery role with proven evidence of having assumed increased responsibilities
- Experience in supervising/managing staff
- Experience researching and negotiating contracts and rental agreements
- Good understanding of general finance and budgeting (including profit/loss, balance sheets and cash-flow management)
- Demonstrated above average written and oral communication skills with the ability to maintain a high degree of confidentiality
- Strong organizational and planning skills and the ability to prioritize and work well in a multi-task environment and as part of a team with the ability to shift smoothly between and among different initiatives
- Proficiency with MS Office, in particular Word and Excel
- Participation in a Christian faith community
- Experience in project management would be a definite asset
CONDITIONS OF EMPLOYMENT
- This is a part-time position (20 hours per week)
- Overtime worked will be compensated with time-off in lieu – there will be no compensation paid for overtime worked
- In the event of a parish emergency, there may be a requirement for the Operations Lead to be available for assistance
Please forward your résumé and cover letter outlining your skills, knowledge and experience and how they relate to this position to Youngshar@hotmail.com not later than Monday, August 24, 2020.
